Title: Administrative Assistant
Location:
Sliema Office, Malta
Status: 
Full-time

Job Description

JAYE Malta is a member nation of Junior Achievement (JA) Worldwide which represents a global network of non-profit organisations sharing a common mission and purpose to be leaders in the field of enterprise education.


JAYE Malta aims to spur economic development by improving young people’s understanding of business, economics, employability, and entrepreneurship.


If you have a passion for education and youth development combined with an opportunity-finding and problem-solving attitude, then this is really the place for you! At JAYE, no day is like another. Our mission is to inspire and prepare young people to succeed, starting today! We are currently recruiting an Administrator to join our team.

Main Functions

  • Assist in overall office administration
  •  Coordination of office activities and bookings
  • Organise and coordinate, online and in person, sessions, events and communications related to the programmes.
  • Management of the JAYE yearly calendar of events
  • Negotiating quotes and agreements with vendors, monitoring timeframes and budgets
  • Coordinate with international counterparts to explore different initiatives being done abroad and to explore international opportunities.
  • Coordination with suppliers and partners
  • Assist in funding applications and paperwork as required
  • Provide operational support in the execution of other day-to-day needs and general administrative duties.

Required Skills and Characteristics

The ideal candidate for the position of Administrator will be a highly motivated and dynamic individual who is energetic and enthusiastic with the capacity to engage and motivate others.

Successful candidates will have:

  • Excellent communication and interpersonal skills.
  • Be innovative and self-motivated with a flexible approach to work.
  • A strong team player with fluent Maltese and English communication skills (both written and oral),
  • Project management skills and excellent relationship management skills.
  • Working knowledge of Microsoft Office and be familiar with MS Teams
  • Ability to manage different projects at the same time
  • Well organised and good eye for detail

It is preferred that the candidate also has

  • A keen interest in at least one of the fields of entrepreneurship, financial capability, and employability.
  • Good public speaking skills and willing to deliver sessions
  • Ability to adapt to different stakeholders
  • Valid driving Licence

It is also ideal if the candidate has done one of the JAYE Programmes and obtained the ESP certification.
The role will require the candidate to be flexible to also work during events and sessions which sometimes happen in the evening or on Saturdays.

We’re a small dynamic team who are on the go and striving to innovate and create more experiences for our youths and stakeholders. Being part of the JAYE team is a unique experience where every team member has an opportunity to bring in their own unique personality and trait.

It is also ideal if the candidate has done one of the JAYE Programmes and obtained the ESP certification. 

The role will require the candidate to be flexible to also work during events and sessions which sometimes happen in the evening or on Saturdays.

We’re a small dynamic team who are on the go and striving to innovate and create more experiences for our youths and stakeholders. Being part of the JAYE team is a unique experience where every team member has an opportunity to bring in their own unique personality and trait.

 

How to apply

If you are interested please apply here: careers@jayemalta.org